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Senior Real Estate Virtual Assistant

🆔 Job ID: MARJAZ1
🏢 Industry: Real Estate
🌎 Location: LATAM
🕒 Job Status: Full Time
⏰ Work Schedule: 9:00am to 5:00pm CST
💰 Salary: $7 – $9 per hour
🚀 Target Start Date: ASAP

Role Overview

About the Client

The client is a real estate investment and asset management operation with a diverse portfolio that includes:
• Commercial properties
• Residential properties
• Executive rentals
• High profile short term rental assets

The business works closely with investors and partners and is actively involved in acquisitions, leasing, and property operations. This role is critical to keeping operations organized, moving forward, and executed at a high standard.

About the Role

We are seeking a high caliber, self driven professional to serve as a right hand to the executive team.

This role sits at the intersection of:
• Asset Management
• Transaction Coordination
• Executive Support

You will support the full life cycle of real estate assets, including commercial due diligence, NNN reconciliations, short term rental management, and executive level coordination.

The ideal candidate does not simply execute tasks but understands the reasoning behind them, ensuring that every bid sourced, document signed, and process completed aligns with broader investment objectives.

Key Responsibilities

Property and Asset Management

• Support lease modifications for commercial and residential properties
• Source third party bids for maintenance and project work
• Qualify and compare two to three bids per project
• Schedule property inspections and showings
• Manage and pre screen incoming leads
• Assist with NNN reconciliations on commercial properties
• Track critical lease, renewal, and reconciliation deadlines
• Communicate with investors through the CRM platform
• Assist with quarterly and year end investor updates
• Support document preparation, signature collection, and organization of property related events or tours

Real Estate and Executive Assistance

• Support tax challenge work
• Review closing documents for real estate transactions
• Confirm and track commission payments
• Ensure independent contractor agreements are finalized
• Assist with due diligence for commercial real estate acquisitions
• Research local city and county codes and regulations
• Support permit applications and compliance tracking
• Manage bookings and pricing for high end short term rental properties
• Create and document SOPs for repeatable business processes

Personal Assistance

• Manage personal and professional calendars
• Coordinate reservations and scheduling
• Follow up on miscellaneous personal and business related tasks

Qualifications & Skills

Key Strengths and Attributes

• Strong drive to learn with a genuine interest in real estate investing
• High level of accountability, ownership, and analytical thinking
• Comfortable working with numbers and financial concepts
• Strong reasoning skills with the ability to understand business wide impact
• Ability to use AI tools thoughtfully while carefully validating outputs

Qualifications and Requirements

• Minimum three years of real estate experience required
• Investment or asset management experience preferred
• Four year degree or equivalent experience in business, math, or a technical field
• Strong proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint
• Dedicated home office environment
• Windows 11 Pro required
• Webcam and high speed internet with backup connection
• Exceptional English communication skills
• Spanish language skills are a plus
• AppFolio experience is strongly preferred

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