Executive Assistant (Job ID: COLSAM1)
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C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Executive Assistant 🆔 Job ID: COLSAM1
🏢 Industry: Professional Services / Technology / SaaS
📍 Location: LATAM / South Africa / PH
🕒 Job Status: Part Time (Scaling to Full Time as they growth into the role)
⏰ Work Schedule: Flexible 4 hours a day overlapping MST couple times Monday to Friday
💰 Salary: $8 - $10 per hour
🚀 Target Start Date: ASAP
About the Client: Our client is a professional operating within a structured and project driven environment who is looking to expand their support team with a highly organized Virtual Assistant. They value strong communication, reliability, and someone who can help bring clarity and structure to ongoing tasks and workflows. The environment is collaborative, flexible, and focused on long term growth, making this a great opportunity for someone who enjoys supporting leadership while becoming deeply involved in daily operations.
About the Role: This position combines Executive Assistant support with light operational, research, and outreach responsibilities. The main focus will be helping manage administrative workflows, organizing project related tasks, and supporting documentation and scheduling. As the VA becomes more familiar with the workflow, they will also assist with light research, simple outreach initiatives, and maintaining a basic professional social media presence. The role will begin part time with a clear path toward full time as responsibilities grow and the partnership develops.
Key Responsibilities
Executive and Administrative Support
- Manage calendars, scheduling, and weekly priority tracking
- Assist with documentation, formatting, and administrative coordination
- Help translate project plans into organized timelines or task lists
- Take structured meeting notes and summarize action items when needed
Research and Outreach Support
- Conduct online research to identify potential prospects or opportunities
- Build and maintain organized lead lists using spreadsheets or documents
- Support light outreach efforts such as introductory emails or calls
- Help track outreach progress and maintain simple reporting systems
Project and Operational Support
- Assist with organizing deliverables, milestones, and ongoing workflows
- Review drafted content for clarity, tone, and accuracy
- Support workflow organization using Google Workspace and tools like Asana
- Use AI tools to assist with drafting while ensuring strong quality control
Light Social Media Support
- Help draft and schedule simple LinkedIn posts with approval
- Maintain consistency in posting schedules and basic account organization
- Assist with light content research when needed
Required Skills & Qualifications:
- Strong written English communication with clear and professional tone
- Experience supporting executives, consultants, or project based environments is highly valued
- High level of organization and attention to detail when handling documents, timelines, and administrative workflows
- Comfort working with Google Workspace including Docs, Sheets, and Calendar
- Solid spreadsheet skills for tracking information and organizing data
- Familiarity with project management tools like Asana is a strong plus
- Ability to conduct online research and present information in a structured way
- Comfort using AI tools for drafting while maintaining strong quality control
- Basic familiarity with LinkedIn or professional social media platforms
Personality Traits
- Proactive communicator who asks questions and seeks clarity
- Reliable and dependable with strong follow through
- Detail oriented and naturally organized
- Comfortable working in a flexible environment where priorities may shift
- Critical thinker who enjoys bringing structure and organization to workflows
- Positive attitude and long term mindset