🎨 We’re Hiring: Operations Assistant
Job ID: ALEXDJ1
Industry: Creative Education
Location: LATAM / PH / South Africa / Egypt 🌍
Employment Type: Full-Time
Schedule: 9:00 AM – 6:00 PM (PST) ⏰
Pay Rate: 💰 $8–$10/hour
Start Date: ASAP 🚀

🌟 Why Join This Team?

Be part of a fast-growing creative education company that helps wedding photographers and videographers build profitable, scalable businesses through coaching, systems, and marketing strategies.

You’ll work behind the scenes to keep operations running smoothly—supporting programs that genuinely empower creatives to achieve financial freedom. If you love organization, structure, and process improvement, this role offers long-term growth, stability, and impact. 📈

🧩 About the Role

As an Operations Assistant, you’ll support daily business operations by handling administrative tasks, coordinating processes, managing data, and keeping records accurate and up to date. You’ll work closely with the Operations Manager to improve workflows, document systems, and ensure teams stay aligned and efficient.

This is a client-facing role, ideal for someone who is proactive, detail-oriented, and comfortable juggling multiple priorities.

🛠️ Key Responsibilities

📌 Administrative & Operations Support

• Manage general admin tasks, scheduling, correspondence, and documentation

• Maintain organized records, databases, and filing systems

• Assist with creating and updating Standard Operating Procedures (SOPs)

• Support client-facing materials, including Loom video assistance

🔄 Process Coordination

• Assist the Operations Manager in implementing and improving workflows

• Track project timelines, milestones, and deliverables

• Help streamline daily operations for better efficiency

📊 Data Management & Reporting

• Collect, organize, and maintain operational data

• Prepare reports, summaries, and presentations for leadership

• Ensure data accuracy across tools and systems

📦 Logistics & Inventory

• Assist with inventory tracking, procurement, and vendor coordination

• Manage purchase orders, deliveries, and shipment tracking

💰 Financial & Budget Support

• Track expenses and process invoices

• Assist with budget reconciliation and financial reporting

🤝 Team & Communication Support

• Coordinate meetings, take minutes, and track action items

• Act as a liaison between departments and external partners

• Support onboarding and training logistics

✅ Compliance & Quality Assurance

• Ensure operations align with company policies and standards

• Assist with compliance tracking and risk management

🎯 Qualifications & Skills

✔️ Bachelor’s degree in Business, Operations Management, or related field (or equivalent experience)
✔️ 1–3 years of experience in operations, admin, or office support
✔️ Strong knowledge of Google Workspace (Sheets, Docs, Drive); able to create formulas from scratch 📊
✔️ Excellent communication and organizational skills
✔️ Strong attention to detail and problem-solving ability
✔️ Familiarity with tools such as GoHighLevel (GHL), Trello, or similar platforms
✔️ Experience creating and maintaining SOPs
✔️ Reliable, proactive, adaptable, and professional

✨ Nice to Have (Preferred):

• Experience with GHL (GoHighLevel)

• Background in data management, logistics, or process improvement

• Operations or project management certifications

🚀 What You’ll Love About This Role

• Work with a creative, purpose-driven team

• Clear processes and structured systems

• Opportunity to grow into higher operations or management roles

• Fully remote, stable, and long-term position