🚚 We’re Hiring: Dispatch Coordinator (Virtual Assistant)
Job ID: MCDIA1
Industry: Transportation
Location: LATAM 🌎
Employment Type: Full-Time
Schedule: Monday–Friday | 9:00 AM–5:00 PM PST / MST ⏰
(Time zone may vary based on owner’s location)
Pay: 💰 $8/hour, paid bi-weekly
Start Date: ASAP 🚀

✨ Why Join This Opportunity?

Work directly with a hands-on entrepreneur managing two fast-growing businesses—a transportation company and an emerging tech venture. You’ll play a key role in day-to-day operations, gain exposure to logistics and financial systems, and grow alongside a company that values initiative and reliability.

This role is perfect for someone who enjoys structure, coordination, and keeping operations running smoothly—and who wants long-term stability with growth potential. 📈

🧩 About the Role

As a Dispatch Coordinator / Virtual Assistant, you’ll provide administrative and operational support to ensure seamless daily transportation operations. You’ll handle time-sensitive tasks, manage key records, and support dispatch coordination—all while working remotely.

We’re looking for someone highly organized, proactive, detail-driven, and dependable.

🛠️ Key Responsibilities

📌 Administrative Support

• Manage emails, documents, scheduling, and daily admin tasks

• Assist with internal and external communications

💳 Invoicing & Billing

• Create, update, and track invoices

• Ensure billing accuracy and proper documentation

📊 Bookkeeping (QuickBooks)

• Record financial transactions

• Reconcile accounts and maintain organized records

🚛 Dispatch & Transportation Support

• Support dispatch operations and coordination

• Ensure dispatchers have complete and accurate information

📈 Reporting

• Prepare weekly reports, summaries, and operational updates

🤝 Coordination & Communication

• Liaise with drivers, vendors, dispatchers, and internal stakeholders

✅ Qualifications & Requirements

✔️ 2+ years of administrative or operations support experience
✔️ Experience with invoicing and bookkeeping (QuickBooks preferred)
✔️ Strong organizational and multitasking skills
✔️ Excellent written and spoken English 🗣️
✔️ Spanish proficiency is a plus 🌟
✔️ TMS experience required (Transportation Management System)
✔️ Background in transportation or logistics is an advantage
✔️ Tech-savvy and quick to learn new tools
✔️ Detail-oriented, proactive, and solution-driven

🎯 What Success Looks Like

• Dispatch operations run smoothly

• Invoices and records are accurate and on time

• Communication flows clearly between all parties

• The business owner can focus on growth—because you’ve got the details covered