🌟 We’re Hiring: Real Estate Operations Manager

IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

• C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
• PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

📋 Job Title: Real Estate Operations Manager

• Job ID: PATKYL1
• Industry: Real Estate & Recruiting
• Location: LATAM (Spanish preference) or South Africa
• Job Status: Full Time
• Work Schedule: 9:00am to 6:00pm CST
• Compensation: $7 – $9 per hour
• Target Start Date: ASAP

🧩 Role Overview

About the Client:

• The client is a premier real estate firm serving Southeastern Wisconsin, Lake Country, and the Greater Milwaukee area
• The company leverages high-production content including 4K video, aerial footage, and 360-degree tours combined with targeted digital distribution
• The business is in a high-growth phase, actively expanding across Wisconsin and into the Alabama market

About the Role:

• This is not a traditional data-entry or basic VA role
• The Real Estate Operations Manager will act as a systems architect and right-hand partner to the owner
• The role bridges the owner’s big-picture ideas with execution by fully owning back-office operations
• Primary focus areas include CRM and systems management, database retention, recruiting support, and operational execution
• ​​​​​​​The ideal candidate works independently, solves problems proactively, and protects the owner’s time by managing execution and priorities

🔑 Key Responsibilities

• Own and manage all back-office operations so the owner can focus on production and recruiting
• Manage and optimize CRM systems including Lofty, Follow Up Boss, and Go High Level
• Ensure data accuracy, workflow automation, and system integrity across all platforms
• Assist with landing page creation in Go High Level and setup of automated market reports and email templates in Lofty
• Execute proactive database retention initiatives including follow-up calls, texts, birthday messages, and past-client outreach
• Prepare Comparative Market Analyses (CMAs) using MLS, ATTOM Data, and insights from lead and database conversations
• Execute marketing initiatives by turning the owner’s ideas into action, including postcard campaigns and client events
• Support recruiting and expansion efforts, particularly in Alabama, through personalized outreach, DM management, and follow-ups with agent prospects
• Fully manage the recruitment calendar, ensuring dedicated prospecting time and seamless interview scheduling
• Provide light transaction coordination support including MLS data entry, photo organization, and basic form completion
• ​​​​​​​Manage the owner’s inbox and calendar, track KPIs such as deal flow and pipeline stages, and act as a professional buffer for routine inquiries

🎯 Qualifications & Skills

• Proven experience in executive administration, operations, or similar roles
• Real estate industry experience is a strong plus
• High proficiency with CRM platforms, specifically Lofty and Go High Level, with the ability to optimize systems independently
• Exceptional written and verbal English communication skills
• Spanish proficiency is a strong bonus to support expanding markets
• Highly proactive, self-directed, and comfortable driving systems and organization independently
• ​​​​​​​Strong process-improvement mindset with the ability to think beyond checklists

🚀 Submit your application today and take the first step toward your next great opportunity!