🎶 Executive Assistant (Music & Live Events)

Job ID: JOSDJ1
Industry: Music & Live Events 🎤🎟️
Location: LATAM Preferred (Open Worldwide) 🌎
Job Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM (Your Time Zone) ⏰
Occasional weekend support may be needed
Salary: 💰 $8–$9 per hour
Start Date: ASAP 🚀

🌟 Join the Fast-Paced World of Global Concerts & Live Events

This is not your typical Executive Assistant role.

You’ll be supporting a high-level Production Manager and Tour Coordinator responsible for major global concerts, tours, and music festivals. With over 300 days a year on the road and coordinating crews of 80+ people, the client needs a right-hand operator to keep everything running smoothly behind the scenes.

If you thrive in fast-paced environments, love organization, and want to work in the global music and live events industry, this is your opportunity. 🎧✨

🎯 About the Role

This is a high-impact, high-trust role where you'll act as the organizational backbone of a global production business.

You’ll help reclaim the client’s time, manage moving parts, and ensure operations stay seamless while events happen around the world.

This is a casual, non-corporate environment where results matter more than formalities. We’re looking for someone who takes initiative, communicates directly, and gets things done. 💪

🚀 Key Responsibilities

📧 Inbox & Communication Management

• Take ownership of email accounts

• Filter priorities and draft responses

• Ensure clients and vendors receive timely communication

• Keep conversations organized and actionable

🔔 The "Professional Nudge."

• Track pending items and follow-ups

• Proactively remind the CEO about priorities

• Ensure projects move forward without delays

✈️ Travel Coordination (Information Bridge)

• Gather travel information for agents

• Coordinate logistics details

• Remove bottlenecks from the booking process

📊 Complex Spreadsheet Management

• Maintain high-volume spreadsheets

• Track tour logistics, crew movements, and budgets

• Ensure accuracy and organization across data

🌍 Process & Team Coordination

• Sync with global crews (80+ people)

• Keep schedules updated

• Ensure everyone is aligned and informed

🧩 Personal & Executive Support

• Assist with personal administrative tasks

• Support a CEO traveling 90% of the year

• Help keep operations running smoothly

✅ Qualifications & Skills

Required

✔️ Proven experience as Executive Assistant / Operations Assistant / Project Coordinator
✔️ Advanced Google Workspace skills (Gmail, Drive, Calendar)
✔️ Strong Spreadsheet Skills (Google Sheets / Excel)
✔️ Excellent English communication skills
✔️ Highly organized and detail-oriented
✔️ Ability to work independently and take initiative

🌟 Nice to Have

• Spanish proficiency (Highly beneficial)

• Experience in entertainment, travel, or events

• Experience working with global teams

🧠 Ideal Candidate Traits

✨ Proactive and resourceful
✨ Detail-obsessed with strong accuracy
✨ Comfortable in fast-paced environments
✨ Thick-skinned and adaptable
✨ Strong follow-up and accountability mindset
✨ Calm under pressure

🎵 Why You’ll Love This Role

• Work in the global music & live events industry

• Support major tours and concerts worldwide 🌍

• Casual, non-corporate work environment

• High-impact role with real ownership

• Long-term growth opportunity

🔥 Ready to be the right-hand to a global tour production leader?
Apply now and become part of the engine behind world-class live events.