Executive Assistant (Job ID: PRIREG1)
Executive Assistant (Part-Time)
Job Details
Job Title: Executive Assistant
Job ID: PRIREG1
Industry: Administrative Support Services / Consulting / Professional Services
Location: LATAM (Spanish & English)
Job Status: Part Time – 20 hours per week (Potential growth into full time)
Work Schedule: Flexible Monday to Friday with Central Time overlap
Salary: $7 per hour
Target Start Date: ASAP
About the Client
The client is an entrepreneur who manages multiple businesses and is looking for a reliable Executive Assistant to help streamline operations and stay organized across different projects. Her work involves managing leads, maintaining systems, and overseeing social media activity while focusing on strategic growth.
As her businesses continue to expand, she is looking for someone who can help maintain structure, keep systems updated, and ensure that important administrative tasks are handled efficiently. This role will work directly with her and will play an important part in helping her stay focused on higher level priorities while the assistant manages operational details behind the scenes.
About the Role
Our client is looking for a part time Executive Assistant to help manage CRM activities, administrative tasks, and light social media coordination across multiple businesses.
This role will focus heavily on maintaining HubSpot, organizing leads, scheduling follow ups, and keeping records updated. In addition, the assistant will help manage social media scheduling and engagement by posting pre-created content and responding to comments or messages when needed.
The role requires someone who is tech savvy, organized, and capable of working independently with minimal supervision. The ideal candidate will be proactive, reliable, and comfortable supporting a business owner by handling operational tasks that help keep systems organized and running smoothly.
Key Responsibilities
Administrative & Executive Support
Provide basic administrative support to the client across multiple businesses
Assist with organizing tasks, reminders, and operational activities to help keep daily work organized
Help maintain organized digital files, documentation, and business records
Assist with calendar reminders and basic scheduling when needed
CRM Support & Lead Tracking
Assist with maintaining the HubSpot CRM including inputting new leads and updating contact information
Help track notes and activity related to leads inside the CRM
Schedule reminders and follow ups to help ensure leads are properly tracked
Support keeping the CRM organized so the client can easily monitor lead activity
Social Media Coordination
Schedule social media posts that have been created by the client across relevant platforms
Monitor social media activity including comments and direct messages
Respond to basic comments or messages when appropriate and flag important conversations to the client
Help observe which posts generate engagement and report basic insights to the client
Communication & Contact Support
Assist with sending text messages to contacts when needed while the client manages phone calls and direct outreach
Help maintain organized communication records related to contacts and lead activity
Support simple follow up communications when instructed by the client
Systems Organization & Process Support
Assist with keeping digital systems organized across the client’s businesses
Help document simple processes and internal workflows when needed
Support basic automation tasks or technology tools when possible to improve organization and efficiency
Qualifications & Skills
Must Have
Previous experience working as an Administrative Assistant, Virtual Assistant, or in a similar support role
Strong organizational skills and ability to handle basic administrative tasks reliably
Good written and verbal communication skills in English and Spanish
Comfortable learning and using CRM systems such as HubSpot or GoHighLevel
Ability to maintain organized records and follow instructions when managing tasks
Ability to work independently while completing assigned responsibilities
Reliable and detail oriented when handling administrative work
Preferred
Experience using HubSpot or GoHighLevel is highly preferred
Some experience assisting with social media scheduling or account management
Comfortable using digital tools, online platforms, and productivity software
Interest in learning automation tools or AI platforms that can help improve workflows
Personality Traits
Organized and dependable when handling routine tasks
Comfortable following instructions and learning new processes
Self motivated and able to complete tasks with minimal supervision
Positive attitude and willingness to learn and grow in the role
Detail oriented and responsible when managing administrative support tasks