Real Estate Administrative Assistant (Job ID: BRATIA1)
📌 JOB TITLE: Real Estate Administrative Assistant
🆔 JOB ID: BRATIA1
🏡 INDUSTRY: Real Estate
🌎 LOCATION: LATAM
💼 JOB STATUS: Full Time
🕘 WORK SCHEDULE: 9:00 AM to 6:00 PM, Monday to Friday EST (Flexible)
💰 SALARY: $7 - $9 per hour
🚀 TARGET START DATE: ASAP
✨ ROLE OVERVIEW
🏡 About the Client
An experienced real estate professional specializing in REO properties and probate-related real estate services
Works closely with banks, asset managers, attorneys, and estate representatives
Focused on managing and selling properties tied to foreclosures and estates
Operates in a highly deadline-driven environment requiring precise coordination of inspections, documentation, and communications
Provides additional services including property oversight, maintenance coordination, and estate support for out-of-town property owners
💼 About the Role
Seeking a highly organized Administrative Assistant to support a busy real estate broker
Focus on administrative processes, property coordination, and stakeholder communication
Responsible for managing workflows, documentation, and multi-party coordination
Ideal candidate is proactive, detail-oriented, and process-driven
Opportunity to help build structure, improve workflows, and document processes (SOPs)
🔑 Key Responsibilities
📂 Administrative & Documentation Support
Handle a wide range of administrative tasks related to real estate transactions and property management
Assist in preparing and typing reports such as Broker Price Opinions (BPOs)
Organize documentation and maintain accurate property and transaction records
Support submission of reports, photos, and documentation through client portals
👥 Client Registration & Profile Management
Maintain and update registrations with banks and asset managers
Assist with onboarding new clients to expand property assignment opportunities
Ensure profiles, credentials, and documentation remain current across platforms
Track insurance and compliance documentation
🏠 Property Coordination & Task Tracking
Monitor timelines to ensure inspections and tasks are completed on schedule
Coordinate with inspectors and vendors for property inspections
Upload inspection results, documentation, and photos into systems
Identify and escalate property issues (maintenance, damages, etc.)
📧 Email & Communication Management
Review and organize incoming emails for time-sensitive updates
Communicate with agents and stakeholders regarding transaction changes
Provide instructions for tasks such as earnest money deposits
Support general communication related to property coordination
⚙️ Process Documentation & SOP Development
Assist in documenting internal processes and procedures
Organize workflows into structured documentation and guides
Contribute to building SOPs for scalability, training, and growth
📈 Probate Lead Support & Business Development
Assist in managing probate-related leads
Organize information related to estates, attorneys, and prospects
Support follow-ups with potential clients interested in probate services
🎯 Qualifications & Skills
Experience supporting real estate operations or administrative processes
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal English communication skills
Comfortable using email, documentation tools, and online systems
High attention to detail in handling documentation and inspections
Ability to work independently and stay proactive
Capable of handling time-sensitive tasks with urgency
Strong problem-solving and critical thinking skills
⭐ Preferred
Experience with REO or foreclosure-related real estate processes
Experience supporting probate real estate transactions or estate sales
Familiarity with property inspections and documentation workflows
Bilingual (English & Spanish) communication skills
🌟 Personality Traits
Highly proactive and takes initiative
Strong sense of urgency and prioritization skills
Detail-oriented and highly organized
Comfortable in a fast-paced, dynamic environment
Self-motivated with interest in long-term growth
Willing to contribute ideas and improve processes