AI & Operations Manager (Job ID: JARDJ1EA)
🌟 Exciting Remote Opportunity! We're Hiring an AI & Operations Manager! 🌟
Are you an AI-native professional and natural "finisher" who excels at turning loose ideas into completed projects and automated workflows? We are seeking an AI & Operations Manager based in the Philippines or Malaysia to serve as the operational right hand to the founder of a growing international media consultancy serving Australian and US clients!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
Job Title: AI & Operations Manager
Job ID: JARDJ1EA
Industry: Marketing & Advertising Agency / Media Consultancy
Location: Philippines / Malaysia
Job Status: Full Time (100% Dedicated Availability)
Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (AEST)
Salary: $1,700 – $2,000 USD / month
Target Start Date: ASAP
🏢 About the Client
Our client is a growing international consultancy helping radio and media organizations expand their audience and revenue across digital platforms. Operating across Australia and the United States, the business runs a lean specialist team with multiple products, clients, and projects moving simultaneously in a fast-paced environment.
💼 About the Role
This is a high-impact operational role for an AI-native professional who acts as the "finisher" to the founder's "visionary." You will own projects end-to-end, coordinate specialist contractors, build repeatable systems, and leverage AI/automation to eliminate manual friction. Traditional calendar and travel booking are largely handled by AI systems, allowing you to focus on high-value execution, project momentum, and operational enablement.
🎯 Key Responsibilities
🚀 Project Management & Execution: Own end-to-end execution on internal projects, monitor deliverables across contractor teams, and maintain momentum without constant founder oversight.
🤖 AI Systems & Workflow Automation: Redesign repetitive or unstructured processes using AI (ChatGPT, Claude); build reusable prompts and automated workflows for data extraction, file parsing, and batch processing; thoroughly QA all outputs.
🛠️ Internal Team Hub & Enablement: Serve as the primary point of contact for internal team support, removing operational roadblocks before issues escalate.
📂 Process Systematization & Admin: Handle sensitive admin items (banking records, contract tracking, Google Drive file management) and document workflows into clean SOPs.
✉️ Delegated Correspondence: Draft and manage selected emails on the founder's behalf requiring operational judgment, stakeholder coordination, and persistent follow-through.
📱 Content & Social Media Coordination: Oversee LinkedIn distribution by using AI to transform founder ideas, podcasts, or transcripts into structured posts paired with visual assets.
✅ Qualifications & Skills
⭐ Non-Negotiable Requirements:
Advanced LLM & Data Handling: Hands-on experience using ChatGPT, Claude, or similar LLMs for advanced data extraction, data cleaning, and workflow design (far beyond simple text generation). High confidence with spreadsheets, CSVs, and unstructured data.
Independent Execution: Comfortable taking imperfect or loose ideas and independently shaping them into executable plans with high accountability.
Resourceful Problem-Solving & QA: Ability to find clever workarounds, test limits, and meticulously verify AI outputs for precision.
Project & Stakeholder Management: Proven track record of keeping remote teams accountable and driving multi-step workflows to completion.
Communication: Exceptional written and spoken English skills with sharp operational judgment.
🌟 Preferred / Nice-to-Haves:
Experience with automation tools like Make (Integromat), Zapier, or similar platforms.
Experience supporting US or Australian digital media, advertising, or broadcast agencies.
Familiarity with light content marketing, social media scheduling, or pipeline management across cross-border time zones.
🚀 Submit your application today and take the first step toward your next great opportunity!