Operations & Content VA (Job ID: ADASAM1)
** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"
About the Client:
The Client is the digital heartbeat of the Chino community in California. They provide hyper-local news, business spotlights, and curated events through a high-growth weekly newsletter. They are transitioning from a founder-led operation to a system-led media engine, and need a right-hand partner to help build the "operational spine" of the brand.
About the Role:
The Client is a growing local media agency in California and is seeking a proactive, "artistically inclined" Operations & Content Virtual Assistant. You won’t just be following a checklist; you will be the "third eye" for the founder, helping to build the operational spine of a weekly newsletter that connects the local community.
They are looking for a partner who thrives in the intersection of process organization and creative content operations. You are the right fit if you are the type of person who sees a messy Google Drive and feels an innate need to organize it, or sees a manual task and immediately thinks of a way to automate it using AI or Make.com.
Key Responsibilities
1. Content & Newsletter Operations
- Curated Sourcing: Scrape local news, business reviews, and community highlights to find the "gold" for each week.
- AI Collaboration: Use AI writing tools to draft content while applying a human touch to maintain a unique, neighborly brand voice.
- Newsletter Assembly: Take the lead on the final layout and assembly of the weekly newsletter (distributed Wednesday/Thursday).
2. Creative Distribution & Quality Control
- Active Posting: Move beyond just reviewing content; use Buffer or Later to schedule and post Reels and graphics with engaging captions.
- Brand Stewardship: Act as the final filter for freelancers. Correct off-brand fonts, cluttered layouts, or lackluster captions before they go live.
- Graphic Design: Use Canva to create meaningful one-page advertisements or graphics, often by synthesizing various logos and photos provided by sponsors.
3. Sponsor Success & Ad Ops
- Asset Management: Follow up with "locked-in" sponsors to collect monthly graphics and content.
- Calendar Oversight: Own the sponsor calendar to ensure no ad slot is missed and all deliverables are confirmed.
- Professional Outreach: Act as the primary email contact for local business sponsors with a professional, US-centric flair.
4. Digital Housekeeping & Systems
- Filing & SOPs: Build a logical folder structure in Google Drive and write simple SOPs for recurring tasks (e.g., documenting "voice" prompts and input methods).
- Automation Awareness: While deep technical coding isn't required, you should have an "eye for automation"—identifying manual leaks and suggesting where simple plugs could save time.
Qualifications & Skills
- Initiative-First Mentality: You don't wait for a Loom video; you see a gap and propose a system to fill it.
- Software Proficiency: High proficiency in Canva, Google Workspace, AI writing tools, and social media scheduling tools (Buffer/Later).
- Visual Eye: An innate sense of design, typography, and "what looks good" on social media.
- Organization: Exceptional organizational skills with the ability to manage complex filing systems and SOP documentation.
- US Cultural Fluency: Excellent written English and an understanding of US local community dynamics.
- Bonus: Experience with Make.com or building complex CRMs is a "nice-to-have" but not required.