Executive Assistant (Job ID: JASREG2)
IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHAbout the Client:
The client is a dynamic, fast-paced leader in the trucking and transport industry. We are seeking a highly organized, proactive, and sharp Executive Assistant to support our leadership team. This is a full-time, remote position open to top talent in Latin America or South Africa.
If you are a master of organization, thrive under pressure, and pride yourself on anticipating needs before they arise, we want you on our team.
About the Role:
As the executive Assistant, your primary mission is to clear the deck for leadership, managing day-to-day administrative complexities so the executive team can focus on growth. You will act as a trusted gatekeeper, project coordinator, and operational backbone.
Key Responsibilities
Administrative & Operations Management
- Calendar & Coordination: Manage complex calendars, schedule meetings, and protect the executive's time against distractions.
- Travel Logistics: Seamlessly research, book, and coordinate flights, accommodations, and detailed travel itineraries.
- General Support: Handle day-to-day administrative tasks, emails, and operational bottlenecks with speed and accuracy.
Data & Asset Tracking
- Auction Coordination: Maintain and manage high-stakes auction data across various spreadsheets, ensuring flawless accuracy and real-time updates.
- Information Management: Keep business files, documentation, and digital workspaces meticulously organized.
Recruitment Support
- Candidate Screening: Review incoming job applications, filter resumes against strict criteria, and help streamline the hiring pipeline for internal growth.
Qualifications & Skills
We are looking for a "right-hand" professional. To excel in this role, you must possess:
- Proven Experience: A strong background in administrative support or executive assistance, preferably in a fast-moving or high-volume industry.
- Exceptional Communication: Fluent verbal and written English, with the ability to adapt to direct, fast-moving, and decisive communication styles.
- The "Fast-Paced" Fluency: The ability to pivot quickly, handle shifting priorities, and maintain your composure under pressure.
- High Attention to Detail: Exceptional organizational skills—nothing slips through the cracks on your watch, especially when managing data and spreadsheets.
- Proactive Initiative: A self-starter mentality. You don’t just wait for instructions; you look ahead, spot potential issues, and solve them.