Billing Specialist (Job ID: MOOANA2R)
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🚀 JOB TITLE: Billing Specialist
🆔 JOB ID: MOOANA2R
🏭 INDUSTRY: Legal (Insurance Defense)
📍 LOCATION: LATAM / PH
💼 JOB STATUS: Full Time
🕒 WORK SCHEDULE: 8:00am to 5:00pm CST
💵 SALARY: $6 - $8 /hr
📅 TARGET START DATE: ASAP
ROLE OVERVIEW
About the Client: The client is a reputable law firm specializing in insurance defense, representing insurance companies in complex litigation matters. With a team of experienced attorneys and legal professionals, the firm is dedicated to delivering strategic legal solutions with precision and efficiency. As they scale, their priority is to strengthen their financial operations by integrating a highly detailed and proactive Billing Specialist into their support team.
About the Role: We are looking for a meticulous, process-oriented Billing Specialist to manage the end-to-end legal billing cycle. This role is critical in ensuring that attorney and paralegal time entries are accurate, compliant with client guidelines, and invoiced promptly. The ideal candidate has a strong grasp of legal accounting standards, is proficient in legal billing software, and possesses the professional communication skills necessary to manage receivables and client relationships.
Key Responsibilities
Billing and Invoice Management
Review and edit Attorney and Paralegal time entries for accuracy and clarity
Prepare and send invoices using firm-specific software
Manage carrier/client contact information and cost shares on split-bill clients
Resolve invoicing discrepancies and ensure compliance with strict billing guidelines
Accounts Receivable and Collections
Manage and track invoice payments to the firm from multiple entities
Post payments to client ledgers via Juris
Conduct proactive follow-ups with clients regarding overdue invoices to ensure healthy cash flow
Expense Entry and Accounting Support
Manage vendor invoices related to specific client files
Maintain accurate records of expenses to be reimbursed by clients
Support other accounting-related tasks and special projects as assigned by leadership
Qualifications & Skills
Proven Experience: 2+ years of accounts receivable experience, preferably within a law firm or professional services environment.
Legal Knowledge: Familiarity with legal jargon and an understanding of legal accounting standards.
Attention to Detail: Exceptional organizational skills with a focus on compliance with financial policies and billing guidelines.
Communication: Strong interpersonal skills with the ability to negotiate and build professional relationships with clients.
Problem Solving: A proactive approach to managing receivables and resolving complex billing issues.
Confidentiality: Absolute ability to maintain the privacy of sensitive legal and financial data.
Required Tools and Knowledge
Legal Billing Software: Proficiency in Juris (or similar legal accounting software) is highly preferred.
General Productivity: Expert-level knowledge of Outlook and Excel for data management and communication.
Accounting Principles: Solid understanding of basic accounting and financial reporting.
Nice to Have
Bachelor’s degree in Accounting or Finance.
Previous experience specifically in Insurance Defense billing.
Experience managing split-bill clients and complex cost-sharing arrangements.
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