Inside Out Hiring
Project Operations Specialist (Job ID: CHRDEE3R)
Remote - Full Time
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Project Operations Specialist
🆔 Job ID: CHRDEE3R
🏢 Industry: Interior Design / Construction
🌎 Location: LATAM
🕒 Job Status: Full Time
⏰ Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST
💰 Salary: USD $2,000–$2,600/month + up to 18% performance-based bonus
🚀 Target Start Date: ASAP
About the Client
- Premier Design-Build firm specializing in interior renovations for commercial properties
- Serves residential homeowner communities, senior care facilities, and hospitality venues
- 35+ years of industry experience
- Completed 400+ projects
- Delivered over 5 million square feet of renovations
- 75% repeat client rate
Role Overview
- Remote, full-time operational support role
- Supports Project Management and Construction teams
- Functions similarly to a Project Engineer or Contract Administrator
- Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications
Key Responsibilities
Subcontractor Management
- Research and qualify specialty subcontractors
- Coordinate site walks, scheduling, and mobilization
- Track subcontractor quotes and maintain pricing records
- Support subcontractor onboarding (agreements, W9s, COIs, documentation)
- Verify insurance compliance before mobilization
- Follow up on subcontractor action items
Project Administration
- Generate, issue, and track work orders and submittals
- Maintain digital project folders and version control
- Prepare project handover and closeout packages
- Coordinate project photo shoots and documentation deliverables
- Track milestone billing requirements
- Maintain subcontractor performance and pricing databases
Construction Communications
- Support weekly reporting and project updates
- Coordinate field communication and look-ahead planning
- Capture meeting notes and action items
- Ensure project documentation supports milestone billing and invoicing
Required Qualifications
- 4+ years of experience in fully remote administrative or operational support roles
- 2+ years of experience in construction administration, project coordination, project engineering, or contract administration
- Experience supporting both office-based project teams and field construction teams
- Strong project tracking and documentation management experience
- Experience with subcontractor coordination and compliance tracking
- Excellent organizational and follow-through skills
- Ability to manage competing priorities and deadlines
- Strong written and verbal English communication skills
- Proficiency with Google Workspace and Microsoft Excel
- Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar
Preferred Qualifications
- Contract Administrator or Project Engineer experience
- Commercial interiors project support experience
- Experience reviewing subcontractor quotes and side-by-side comparisons
- Familiarity with COI management and insurance compliance
- Experience with Bluebeam
- Familiarity with photo documentation workflows
Why Join?
- Work with an established Design-Build firm with a strong project pipeline
- Growth opportunities within a scaling operation
- Collaborate with experienced project managers and construction professionals
- Join a company with a 35+ year proven industry reputation
