Inside Out Hiring

🌟 Executive Assistant

Job ID: YASTIA1

🏨 Industry

• Hospitality
   

🌍 Location

• LATAM / PH / South Africa / Egypt (Remote)
   

🕐 Job Status

• Full Time

🗓 Work Schedule

• Monday to Friday

• 8:00 AM – 5:00 PM (PST)
   

💵 Salary

• $7 – $8 per hour
   

🚀 Target Start Date

• ASAP

💼 Role Overview

👤 About the Client

• Entrepreneur with multiple business ventures

• Operates restaurant outlets and juice bars

• Involved in a Hedge Fund

• Expanding portfolio and seeking support to remove key tasks from his workload

🎯 About the Role

• Serve as a proactive extension of the business owner

• Not a passive administrative role — full ownership mindset required

• Manage complex priorities across Franchise/F&B and Finance industries

• Ensure no ball is dropped across ventures

• Clear Yash’s plate of “low-dollar” tasks so he can focus on deep work and strategic growth

🔑 Key Responsibilities

📧 1. Email & Calendar Ownership

• Proactive Management

  • Maintain and organize multiple inboxes

  • Flag urgent items

  • Draft responses

  • Archive distractions
     

• Strategic Scheduling

  • Own the calendar

  • Ensure a weekly cadence of check-ins and operational meetings
     

• Follow-up Mastery

  • Track outgoing requests

  • Ensure vendors, managers, and consultants provide timely responses

📊 2. Operational Reporting & Analysis

• Restaurant Metrics

  • Collate and create weekly/monthly operational reports

  • Cover 7 (expanding to 10) restaurant locations

  • Support 2 upcoming juice bars

• Data Organization

  • Maintain organized files and systems

  • Enable quick decision-making across the investment fund and hospitality businesses

🤝 3. Strategic “Right Hand” Support

• Anticipating Needs

  • Look 2–4 weeks ahead

  • Identify bottlenecks and upcoming deadlines
     

• Project Coordination

  • Act as the point of contact for various business arms

  • Brief Yash on essential updates only

• Accountability Partner

  • Lead weekly check-in process

  • Bring agenda and status updates proactively

• Fund Communication

  • Communicate with investors and potential investors

  • Provide appropriate information and documents

✅ Qualifications & Skills

• 📌 Experience

  • Proven track record as an Executive Assistant or Operations Coordinator

  • Preferably supporting entrepreneurs with multiple ventures

• 💬 Communication

  • Exceptional English fluency (written and verbal)

  • Ability to navigate different cultural and professional contexts

• 💻 Technical Proficiency

  • Mastery of Google Workspace (Calendar, Sheets, Docs)

  • Excel and CRM tools

  • Familiarity with AI productivity tools is a significant plus

• 🔄 Multi-Context Thinking

  • Ability to switch between fast-paced retail/restaurant operations

  • Comfort operating within high-stakes investment/hedge fund environments

📈 Key Performance Indicators (KPIs)

• ✅ Zero Missed Check-ins

  • Maintain weekly rhythm without Yash needing to follow up

• 📥 Inbox Zero / Organization

  • Prioritized email threads

  • Clear “Next Steps” identified for the owner
     

• 📑 Report Accuracy

  • Timely delivery of operational reports for franchise locations