Inside Out Hiring

🌟 We’re Hiring: Executive Assistant

IMPORTANT – Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

• C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
• PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

📋 Job Information

• Job Title: Executive Assistant
• Job ID: DAVMIC1
• Industry: Event Production
• Location: LATAM
• Job Status: Full Time
• Work Schedule: Monday to Friday, 8am to 5pm (EST)
• Compensation: $7 - $9 per hour
• Target Start Date: ASAP

🧩 Role Overview

About the Client:

• The Client is a premier event production firm specializing in seamless, high-impact experiences. From technical production and stage design to full-scale event management, the company bridges the gap between creative vision and technical execution. Known for its hands-on expertise and commitment to excellence, the organization continues to grow within the live event industry.

About the Role:

• The Client is seeking a proactive and detail-oriented Executive Assistant to serve as right-hand support to the owner. This role is designed to remove operational bottlenecks by taking ownership of day-to-day administrative, organizational, and communication tasks. The ideal candidate is a critical thinker who anticipates needs, maintains structure in a fast-paced environment, and enables the owner to focus on scaling the business.

🔑 Key Responsibilities

• Manage a high-volume email inbox and complex calendar with autonomy
• Prioritize communications and resolve scheduling conflicts proactively
• Format and polish proposals from raw drafts into professional, client-ready documents
• Proofread content and ensure visual consistency and brand alignment
• Organize and maintain digital file systems and spreadsheets for accessibility
• Coordinate travel, meetings, and vendor communications as needed
• Act as a gatekeeper for calls and scheduling while the owner is on-site or traveling
• Utilize Google Workspace tools to streamline workflows and improve efficiency

🎯 Qualifications & Skills

• Advanced proficiency in Google Workspace and/or Microsoft Office 365
• HubSpot knowledge is beneficial
• Canva or Photoshop experience is beneficial for proposal formatting
• Strong document design and formatting skills with attention to layout and detail
• Exceptional written and verbal English communication skills
• Confident and professional phone communication abilities
• Strong organizational skills with the ability to manage multiple priorities
• Proactive problem-solving mindset with the ability to identify and fix inefficiencies independently

🚀 Submit your application today and take the first step toward your next great opportunity!